Required Documents for Police Clearance in Philippines

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Are you planning to apply for the Philippines National Police Clearance in the coming days? Then you must be aware of its formalities and required documents to ensure a smooth process. The good news is you can easily book your appointment online for the Philippines National Police Clearance and set a day and time for a physical appearance. 

But what do you really need to provide during online registration and the interview? Here, get insight into all the documents that the national police will demand before issuing the certificate.

When applying for the Philippines National Police Clearance, ensure you have all the necessary documentation ready to facilitate a quick process.

Things Required for Online Booking & Registration

To successfully book an online appointment, you must provide your email address, password, name, gender, date of birth, and other required information to create a profile in the National Police Clearance System. After registration, you can book your appointment by selecting the day and time that suits you best. 

The Philippines National Police Clearance is essential for various purposes, including employment and travel. Be prepared to present all required documents.

It is crucial to gather all documents related to the Philippines National Police Clearance before your appointment day.

An online appointment also includes payment of the fee, where you choose the payment mode. After the funds transfer, you get a payment receipt as proof to show on the appointment day. Moreover, you are also assigned a reference number for the NPC appointment that you also need to provide at the police station.

Documents Required on Appointment Day

On physical appearance, you need to submit:

  • Application reference number
  • Fee payment receipt 
  • Two Photographs
  • Two valid IDs (Original & two copies)

Both the application reference number and free online payment receipt are created at the time of online booking and registration. Keep the records as needed during the interview. 

Acceptable Valid IDs

For verification and successful processing, you need to submit two valid IDs on the appointment day at the police station. Here is the list of possible options that can be used to meet this requirement:

  • AFP ID
  • Alien Certificate of Registration
  • BFP ID
  • BJMP ID
  • Birth Certificate
  • GSIS UMID
  • IBP ID
  • LTO Driving License
  • Marina ID
  • National ID
  • OFW ID
  • Pag-IBIG ID
  • Passport
  • PCG ID
  • PhilHealth ID
  • PNP ID
  • PRC License
  • PWD ID
  • School ID with Registration Form
  • Senior Citizen ID
  • SSS ID
  • TIN ID
  • Voter ID

You just need any two of these and appear with the original document with two copies for each for verification. However, if you do not have any valid ID, you can provide a Certified True Copy Birth Certificate. Also, ensure all your provided IDs are valid and not expired. The original document must show your full name with a clear photo and signature.

Photograph Requirements

You need to provide your latest photographs in a 2 x 2 size. It must be coloured with a white background. During the online appointment, you need to upload your recent picture, not older than six months.

Required Documents for Foreign Nationals & Minors

A foreign national/citizen working in the Philippines can also apply for national police clearance by providing the following documents:

  • PhilID
  • Original Passport
  • A Valid Work Permit or Employment Certificate
  • Philippine Residency Visa Permit

If you want to apply for police clearance for a minor, you may need to provide some additional documents, as given below.

  • Birth certificate
  • School ID
  • A consent letter from the guardian

Requirements of National Clearance Certification for Renewal

Police national clearance remains valid for around six months. After that, you can reapply for a new certification. You also need to submit documentation during the renewal process. However, its requirement varies based on category selection. For renewal of certification, PNP clearance has four categories:

  1. Filipino Citizen Working in Other Country
  2. Petitioner ( Applying for probation)
  3. Bed Ridden 
  4. Deceased

Required Documents for Filipino Citizens Working in Other Country

Under this category, you need to provide the following documents:

  • A selfie holding a valid ID
  • Bio page of passport
  • Pages of passport with ENTRY/EXIT Stamp of the Bureau of Immigration
  • Company ID, Resident ID, or Copy of Visa
  • Valid ID with a Philippine address

Required Documents for Petitioner

Under this category, you need to provide the following documents:

  • A selfie holding a valid government ID
  • Certificate Under Custody
  • Valid ID or Barangay Residency Certificate

Required Documents for Bedridden

For the bedridden, you need to provide the following documents:

  • A selfie holding a valid government ID
  • Medical Certificate or Barangay Health Certificate
  • Barangay Residency Certificate or Valid ID

Required Documents for Deceased

For the deceased, you need to provide the following documents:

  • Selfie of Representative
  • Proof of Relationship
  • Death Certificate
  • Valid ID of deceased

Frequently Asked Questions

Can a Filipino citizen working or based in another country get a clearance certificate?

Yes, a Filipino citizen who is currently residing in another country can also apply for a police clearance certificate.

What documents are required by a foreigner for police clearance?

Foreigners need to provide a National ID, passport, residency visa, and work permit to get police clearance in the Philippines.

Is physical appearance mandatory for both first-time applicants and renewal?

For first-time applicants, physical appearance at the selected police station is required for biometrics and electronic signatures. However, you can go for a renewal application with or without an appearance. 

Bottom Line

Obtaining Philippines National Police Clearance involves a few straightforward steps, including fulfilling requirements such as documentation, biometrics, and signature. After successfully booking an online appointment for Philippines National Police Clearance and payment clearance, just ensure to reach the selected police station on the day of the appointment with all the documents mentioned above. After verification and checking, you will receive your certificate through email without any delay.

During the renewal process for your Philippines National Police Clearance, ensure you have all the updated documents ready for submission.

For applicants under various categories, the Philippines National Police Clearance will require different sets of documents.

Inquiries about the Philippines National Police Clearance process can help streamline your application.

Many Filipino citizens working abroad often seek the Philippines National Police Clearance for various legal purposes.

For foreigners, obtaining the Philippines National Police Clearance involves specific documentation as well.

First-time applicants for the Philippines National Police Clearance must appear in person for verification.

For renewals of the Philippines National Police Clearance, applicants may have different requirements based on their history.

Ultimately, ensuring you meet the requirements for the Philippines National Police Clearance is essential for a smooth application.